Present: William Dougherty-NI&S; chair and scribe; Brad Tilley-ITSO (via conference phone); Kevin Davis-UCS; Mike Moyer-DCM; Jean Plymale-CCTSR; Brian Long-SETI QA; Wanda Baber-NI&S/SS-SMT; Brian Jones-CNS; Jeff Kidd-CNS; Joyce Landreth-UCS; Scot Ransbottom-Deputy CIO; Richard Quintin-DBAA
NI&S QA: IT calendar and facilities; impact of maintenance work on IT infrastructure. (see attached email)
CNS: Residential Network Upgrade project continues as Network equipment gets replaced in the residential areas to provide Power over Ethernet (PoE) to the wireless access points being installed over the summer. These network changes are essentially transparent to most faculty and staff personnel but have our Converged Network Operations resources stretched very thin. Keep this in mind for any summer (pre Fall) ICR’s for data network services you may be placing and place orders well in advance of required service dates.
TLOS: While TLOS has no immediate events planned that require attention there are several items on the horizon that should be on everyone's radar. As I am sure everyone is well aware of now, Scholar will be shutdown in 2017 and the University has chosen Canvas as the replacement. So with that in mind our Dev team is now 100% focused on writing tools, with the help of UMich, to migrate data out of Scholar and into Canvas. Over the coming month there will be the need to apply at least 5 patches to Scholar to enable the communications between it and our Canvas instance. These patches will be applied during our established Saturday 5am -> 8am window but I will inform this group once timelines are established for their installation. More information regarding the transition will be forthcoming now that the contract has been signed and the work is underway to prepare for the migration.
Since I believe this is a good group to send this to I'll take this opportunity to send a quick reminder. David Adams resigned from VT effective May 22nd, so any lists, points of contact, etc. that your groups may have him listed on he should be removed from and if any of them have a primary & secondary listing please make me the primary and add John Homer as the secondary. We're finding accounts for Dave everywhere so this group might see he has access somewhere we haven't stumbled upon quite. I figure that is not only possible but highly probable given how long he was at VT. Send any questions about that to me. Dave left under amicable circumstances so we aren't worried about him doing anything nefarious but it is a good chance to just clean up records and accounts.
Scholar will be EOL in 2017. At that point all but a small number of app servers will be surplussed. That small number will continue to run in a protected mode where only TLOS staff can access them in the event any form of data didn't get moved to Canvas. We expect that to be in place only until mid 2018.
SPOT Survey WILL continue to run under the Sakai engine for the foreseeable future so that infrastructure will remain in place. There will also be no changes to other applications TLOS is responsible for such as Wordpress and NLI.
Finally, Dave Adams departure was actually timed quite well in retrospect. There will be no Scholar upgrades, save the patches I mentioned for the Canvas migration, and there will be no further development on that platform which was one of Dave's key roles.
NI&S ECS: Google Apps for Education account deprovisioning.
ITSO:
1.Tivoli End-point Manager (aka BigFix) to production - Joyce/Pat are working this with slight ITSO involvement. Some question about CCS administering the OS rather than Peter. Idea is to make Peter solely the application admin rather than OS & app admin. ITSO is OK with either approach and has conveyed that to Pat/Joyce.
2. Restricted DNS Testing - Two aspects to this. One is internal testing with CNS/Phil Benchoff. Second is external vendor testing with Tulane Univeristy and OpenDNS. Goal is to protect client computers from communicating with known malicious sites on the Internet.
3. RLAN Project - Ongoing project and user group meetings bi-monthly. RLAN is stable and unchanging at present. Adoption is slowly increasing in administrative areas. Need to make ALL technologists in Central IT aware of RLAN IP ranges and in general inform them of RLAN. Especially WTR host based firewalls blocking RLAN IP space.
4. DUO/CAS kick-off meeting this week. Aggressive timeline. Will require collaboration from multiple groups. Brad is attending for ITSO.
5. ITSO ELK Storage Project - Philip Kobezak is leading this effort. Meeting with AJ/CNS to discuss load balancer later this week. Very early stages. Will have more info later.
DBAA: A special NSO is scheduled for the weekend of July 18th, 2015, so no systems should be down during this special time.
CNS PR: Work was done on upgrading the Avaya system last weekend without any apparent notice; More work is scheduled this weekend for other areas:
VTRCA Avaya messaging service upgrade - June 12th
The Virginia Tech Research Center-Arlington's Avaya Messaging Service will be upgraded between 1:00 and 4:00 p.m., Friday, June 12th, 2015.
During the upgrade window:
* Voicemail will be available, though messages cannot be deleted
* Unified Messaging (voicemail access through email clients) will not be available.
DCM: Work on generator PMs likely to be scheduled early next week. This is a 3 year PM check.
CCS: Microsoft Patch Tuesday was yesterday (June 9th) and we’re evaluating patches now in our TEST environment. There is a moderate-severity Exchange 2013 exploit so we’ll almost assuredly go ahead and get that one patched this weekend, Saturday June 13th at 5AM. The Exchange servers will be patched and rebooted one at a time, Exchange users will experience a short service outage as the servers come back online.
UCS: We will be upgrading ServiceNow to the Fuji release on Saturday morning, June 13th. We expect no noticeable downtime and only some minor look and feel changes.
SETI QA: E.D. 4.0 update is tentatively scheduled for June 22nd, 2015, pending feedback from IMS (Karen Herrington is out this week).
NI&S-SS/SMT: listserv is going to google groups. Working with student team to change class listserv’s to google groups by fall semester. Working on transitioning existing lists.
CIO's Office: Three Duo projects kicking off: CAS, Windows domain, provisioning & infrastructure configuration. Establishing a timeline to completion is a high priority.