Establishing existing relationships

Students

Undergraduate students

From Pam McAlexander, Undergraduate Admissions (see attachment)

Looks good to me.

________________________________________
From: Brooker-Gross, Susan
Sent: Friday, June 04, 2010 4:26 PM
To: McAlexander, Pam
Subject: Establishing identities

Pam, I’m trying to pull together information on the processes that lie behind how the university establishes a person’s “real world” identity. This effort is part of documentation and systematization for supporting the establishment of online identities (i.e., PID, Hokies ID, etc.).

Using the web forms, I pulled together the attached. Does it look correct? I know there is much much more that is required for an application, but these elements struck me as verifying that the person really exists! (including paying money!)

Graduate students

From Jacqueline Nottingham, Graduate Admissions

Susan,

You may want to include financial certification, copy of Passport for International students.
Also, if they have been a student at VT before, we ask for their VT ID number. It certainly can be a reference for us.
Otherwise, all looks good. Jacqueline

________________________________________
From: Brooker-Gross, Susan
Sent: Monday, June 07, 2010 9:23 AM
To: Nottingham, Jacqueline
Subject: establishing student identity
Jacqueline—I was asked to pull together the “evidence” of a student’s identity that is collected by Virginia Tech. Mining the Grad School website, I came up with the list below. Does it look accurate?

I know there are other items that would verify a person’s identity that are required of some (even most) students, but not all. For example, I found at least one department that listed neither GREs nor GMATs. I also didn’t include anything special to international students. This is an attempt at an ‘everybody’ list of information that is collected from the beginning that come together to provide evidence that a real person exists. Is there a shorter process for non-degree seeking students?

Information provided by the individual--application
Name
Social Security Number
Date of birth
Signature
Supplied by others
3 letters of recommendation
Official college transcript(s)
Other verifying information
Non-refundable application fee

Employees

From Vickie Akers in Payroll: "In general, the information you have listed below is correct. The employee database is submitted to the Social Security Administration annually to identify potential mismatches." and "No, we do not submit new employees to the SSA when they are initially hired. This is an annual process."

SBG: I would add that new employees (and most "old" employees) also have direct deposit bank account information.

Information provided by applicant (required)
Name
Address
Educational attainment
Click-through signature
Additional information provided by new employee (required)
Date of birth
Social Security number
Signature
Documents required
Social Security card
I-9 documents—documents are recorded and the record signed by employee and employer
Employee is established in Banner
Enter New Employee on BANNER (PWAEBIO), with employee’s full name, date of birth, mail code, mailing address, office address, and office phone number.