In attendance: William Dougherty-scribe & chair; Bill Dooley-DBAA; Wanda Baber-SMT/SS; Mike Moyer-NI&S Data Center; Bill deWindt-LT; Barry Linkous-CNS; Kimberley Homer-SETI QC; Flex Vaughn-VTOV/4Help; Kevin Davis-UCS; Susan Brooker-Gross-IT Mgmt; Mike Hosig-IMS.

• DBAA-already completed: DBAA has the following maintenance scheduled:
   
  2am Saturday, Oct 15  to 3pm Sunday, Oct 16.
   
  Banner production, warehouse production, RODB, and the nonbanner production databases will be migrated to virtual servers from.
   
  Databases included are:
   
  banner (PROD)
  vtfbanner (FPRD) (foundation)
  vatech (VPRD)
  warehouse (WPRD) (warehouse)
  RODB - read only database
   
  Web Services impacted are:
   
  Budget Tuition
  Banner forms (both INB and WebLogic)
  Self-Service Banner (Hokie Spa, Hokie Plus, Hokie Team)
  Leave Entry And Reporting System
  Some functionality of MyVT
  AIS Application Promotion (AAP)
  Automated Request Process (ARP)
  IMS Password Change Application
  Make A Gift Today (University Development)  
  Timetable Of Classes
  Web Job
  Web Dist
  There may be other services partially impacted.
   
  * There may be additional services administered outside of ES impacted as well.

• • What impacted the status of MyVT which seemed to be down the entire weekend? Perhaps the VATECH (VPRD) that impacted it severe
  • A new Online Notification System (ONS) is being developed to review application dependencies so future announcements will reference all the pieces that might be impacted by a single maintenance activity.

• Facilities: Sunday, November 13th at 8am. IT Facilities will transfer load on both data center generators. Run time is around 20 minutes and transfer complete by 8:30am. No interruption in power is expected. Starting around 9am. the same day, the JT Packard (UPS PM contractor) field tech will transfer the load on the two data center UPS and the UPS in RB14. He will start with those in AISB. No interruption in power is expected and all transfers on the UPS should be completed by noon.
• DBAA-to be scheduled: 6am Saturday, Nov. 19 to 3pm Sunday, Nov 20.
   
  Banner releases will be installed on the banner and banner foundation databases:
   
  Databases included:
   
  Banner (prod)
  vtfbanner (FRPD)
   
  Web Services impacted are:
   
  Budget Tuition
  Banner forms (both INB and WebLogic)
  Self-Service Banner (Hokie Spa, Hokie Plus, Hokie Team)
  Leave Entry And Reporting System
  Some functionality of MyVT
  AIS Application Promotion (AAP)
  Automated Request Process (ARP)
  IMS Password Change Application
  Make A Gift Today (University Development)  
  Timetable Of Classes
  Web Job
  Web Dist
  There may be other services partially impacted.
   
  * There may be additional services administered outside of ES impacted as well.
• SETI: SETI is proposing the following dates for deployments:

ED 3.2 deployment to preproduction: November 1 (Tuesday) No time yet announced, but expect to finish by 7am.
ED 3.2 deployment to production: November 29 (Tuesday)

The most notable change will be that student PIDs and email addresses created via PIDGen after the deployment will be suppressed by default.  Also, the DAT view for the Call Center and 4Help staff will now display a user's account recovery options. Will work with UCS to demo this change. Impact on end of month/first of month activity should be minimal as these processes are mainly financial.

CAS deployment to production: December 8

This deployment will support Guest Account logins and a workflow for forgotten passwords.

• Systems Support: Wanda Baber and the Storage Management Team will be updating the NAS (Minnowand Skipper) the week between Christmas and New Year. This will impact many services. See summary below:

The following services rely on the NetApp NAS:
 
Exchange    
Junk Mail Manager
www.computing.vt.edu
Mystore and Mystore2
Departmental shares on the NAS
 
Banner Genform
·         Internet Native Banner
·         VT Confluence
·         JIRA
·         Nolij
·         Banner Document Management System/Application Xtender
    
   Learning Technologies Applications
Scholar
Blackboard
FDI Registration
Online Course Evaluation System
Software Skills Gateway
iTunesU
   
  Ensemble Content Management System
Publishing only
 
  Web Hosting
All hosted websites
MySQL Databases associated with hosted websites
VT Calendar (calendar.vt.edu)
VT Survey (survey.vt.edu)
 
  Filebox
All fileboxes

• LT and DBAA asked about how this is supposed to be coordinated considering the university is closed that week.

•  Wanda will work with the support groups and the vendor to ascertain the best possible date to accomplish this task.
• Ron Jarrell's E-Communications Services group is still planning and coordinating with other affected groups concerning the Office365 migration. Much of the actual cutovers may not happen until next summer at this point due to problems with Vendors delivery of parts of the solution and contract negotiation issue.
• Tim Rhodes' UNIX Administration Services group are continuing to work mostly with ARC and HPC systems, trying to find resources to work on the HokieSpeed and SGI systems implementation. None of their work should be affecting active production systems as it looks right now.

• CNS: There are no major planned Network upgrades that we foresee at this time from the Network Engineering group.

• The CATV coax to fiber upgrade continues across campus with minimal interruptions in the university CATV programming at scheduled cut over intervals.

• Susan Brooker-Gross asks about the announced maintenance windows. Where are these? Should the publication of these be coordinated?
  • Chair will endeavor to gather this info and publish it for comment. (SS-M thru Sat 3am-7am/Sun 3am-3pm; Data Network-Tues/Thurs 5am-7am; Voice-12mid thru 5am; LT?)
• DCSS: October 25th, 2011
•