This is my first stab at drafting a recommendation to take to the full committee. Please feel free to provide feedback directly to me or through the comments field on this wiki.

William Dougherty

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Scheduling and Announcing Maintenance Subcommittee: Recommendation

Draft #1 08/17/07 

• A single, comprehensive events calendar should be established for all central I.T. services.
  • This calendar will be used to:
    • Schedule events
    • Document the event both for advanced notice and historical purposes
    • Notify administrators, stakeholders, and users of planned events
  • This calendar will serve as a resource for planning necessary maintenance, coordinating events that may overlap, and ensuring events than may not overlap are not scheduled simultaneously. If an event is not recorded on this calendar, it should not be undertaken except in emergency situations. 
• A coordination committee should be appointed with representation from all I.T. administrative areas.
  • This committee will meet regularly to:
    • Review scheduled events
    • Resolve conflicts in scheduling if and when they arise
    • Provide input regarding content and audience for announcements regarding scheduled maintenance activities
  • This committee will not supplant existing technical and advisory committees. It will instead supplement other groups' activities with a focus on ensuring maintenance activities are properly coordinated, announced, and documented.