IT Project Management for the Self-Service Password Reset Project

Invitees (* indicates unable to attend):

Attendees:

• Joyce Landreth *
• Daniel Fisher
• Karen Herrington
• Dean Kirstein
• Brad Tilley *
• Ken McCrery *
• Rhonda Randel
• Kevin Rooney
• Marc DeBonis *
• Mary Dunker *
• Randy Marchany *
• Wayne Donald *

Agenda

Note: This project follows the IT low risk project form.

1. Project Time Management
   1. If requirements are complete (i.e., we have defined the scope of the project), then we need a list of tasks to accomplish the requirements, called define activities.
      • I assume the activity list will come from Ken, Daniel, and Kevin???
      • Ideally activities are narrow enough in scope (detailed enough) to be able to give a reasonable duration estimate.
   2. Next we organize activities in an order based on dependencies, called sequence activities.
   3. Next we estimate the type and quantity of resources required, called estimate activity resources.
      • For this project that is primarily human resources costs.
   4. Next we estimate how long it will take to do each activity, called estimate activity durations.
   5. Once the activity durations are in place a network diagram is established that shows project work flow, dependencies, and the critical path.
      • This is optional but is nice from a project management perspective.
   6. Finally, we develop [the] schedule so those doing the work know when their work is supposed to be done.
2. Project Communications Management
   1. Review and complete the IT Project Communications Plan SSPWDReset-CommunicationsWorksheet.pdf
      (blank form is here: https://secure.hosting.vt.edu/www.itplanning.org.vt.edu/pm/communicationsplan.html)
3. Project Risk Management
   1. Review and complete the IT Project Risk Management Plan SSPWDReset-RiskWorksheet.pdf
      (blank form is here: https://secure.hosting.vt.edu/www.itplanning.org.vt.edu/pm/riskplan.html)
   2. Review and complete the IT Project Security Plan SSPWDReset-SecurityForm.xls
      (blank form is here: https://secure.hosting.vt.edu/www.itplanning.org.vt.edu/pm/securityplan.html)
4. Project Quality Management
   1. Review and complete the IT Project Testing Plan SSPWDResetTestingWorksheet.pdf
      (blank form is here: https://secure.hosting.vt.edu/www.itplanning.org.vt.edu/pm/testingplan.html)
   2. If needed, review and complete the IT Project Training Plan SSPWDReset-TrainingWorksheet.pdf
      (blank form is here: https://secure.hosting.vt.edu/www.itplanning.org.vt.edu/pm/trainingplan.html)
5. Project Human Resource Management
   1. Review and complete the IT Project Resources and Staffing Plan SSPWDReset-ResourcesStaffingWorksheet.pdf
      (blank form is here: https://secure.hosting.vt.edu/www.itplanning.org.vt.edu/pm/resourcesstaffing.html)
6. Other
   1. Production ownership, support, and maintenance