SAMS meeting: 14sep2016

Mike Moyer chairing in place of William Dougherty

Attendees: Lucas Sullivan, Richard Quintin, Brian E. Jones, Tim Rhodes, Steve Cox, Laurie Zirkle, Brian Long, Brad Tilley (phone)

Brian Long:

ED update 9/20/16: Tuesday update instead of usual Monday for ED because Mike Hosig needs to do a table update and he’s out on Monday.  Generally, ED updates are not very noticeable (usually individual sessions may be broken as servers are bounced), but the database update might make that different this time as persistent data will be unavailable.  One hour reserved but should be shorter

Login update this morning.  Reports that some issues, maybe related, but not fully diagnosed yet.  Concerns that it may have been an issue with F5 LB.  Brian will follow up with SAMS list.

Going around the room:

1. Richard: Robin shutdown listed on SAMS calendar for tomorrow is not accurate: it is neither tomorrow, nor is Robin being shut down (though, some processes will be migrated from Robin to other servers).
2. Steve: CCS probably patching this weekend.  Multiple critical updates from Microsoft this month.
3. Tim: Thursday morning taking a stab at migrating BigBrother/VTTrack front-end.
   1. Also ARC outage next week, 9/28/16.  Date may have been incorrectly stated at ARC-NIS meeting on Tuesday.  Will add to SAMS calendar.
4. Brian E. Jones: BAR maintenance originally scheduled for yesterday will happen tomorrow morning.  Much of campus to be impacted.
5. Brad: Restricted DNS (secure DNS) going into place in October.
   1. Mail relay reminder.  Any issues?  Richard says yes: limit changes were not announced and broke some things.

• • • • Discussion ensued.
      • Consensus view is that Friday is too soon for next round of SMTP changes (smtp.vt.edu not relaying to non-vt.edu domains). 
      • Mike will follow-up with William on current status/plans and update SAMS group.

ED 4.2 will be deployed to production at 7am Tuesday, 9/20/2016.

Middleware services will be impacted as follows:

UP - These services will not be impacted
CAS, Shibboleth, EDs (Auth, Lite, ID)

DOWN - These services may experience outages
DAT / DATng, People Search, Group Manager, Guest Access Manager, PIDGen, MyVT, Middleware Web Services

Replication (e.g. password changes) may be delayed.

Functional updates included in this deployment are documented in this test request:  https://apps.es.vt.edu/jira/browse/ED-1490

In addition, ED 4.2 marks the move to Java 8.

Due to maintenance the following databases will not be available 
 06:00 AM to 9:00 AM, Sunday, September 18, 2016

banner (PROD)
vtfprod (FPRD)

Also the following banner web applications will be
unavailable during this maintenance:

web for student
web for employee
web forms
leave reporting
web password change (banner and vtfprod)

The following installs will be applied to PROD.

Finaid 8.27


Please direct questions, concerns, etc. to the DBAA staff (dbaa@vt.edu)