In attendance: Lylah Shelor-Facilities; Bill Dooley-DBAA; Mike Moyer-Data Center Mgr/NI&S; Kimberley Homer-SETI; Susan Brooker-Gross-IT Mgmt; Bill deWindt-Learning Technologies; Karen Herrington-IMS; Joyce Landreth-UCS.

DBAA: DBAA will be implementing encryption for PII data on the Banner and Banner foundation production databases this weekend (June 11 – 12):
 
Banner production databases unavailable 6pm Sat - 6pm Sun

-Due to maintenance the following databases will not be available
 6:00 PM, Saturday 11 June 20011 to 6:00 PM, Sunday, 12 June 2011:
 
Banner
vtfbanner
 
The following production web applications will also be unavailable
during this maintenance:
 
AIS Application Promotion (AAP)
Automated Request Process (ARP)
Internet Native Banner
IMS Password Change Application (ORACLE pswd only)
Leave Entry And Reporting System
Make A Gift Today (University Development)
Self-Service Banner (Hokie Spa, Hokie Plus, Hokie Team)
Timetable Of Classes

Also, July 25th will likely see an 8 hour outage of the same services above for App Xtender updates. More on that next month. (Mark Hoppe will be in charge.)

Facilities: A full load transfer of both AISB Data Center generators is due in July. Proposal is Sunday, July 10th, 2011. Please Lylah know if there are problems with this date.

IMS: Oracle and PID code and configuration changes to enforce the “forced password change” initiative which will be deployed on July 6. What will the impact on e-mail access be? More publicity and discussion is needed on this as there is a lot of confusion still. Explanations need to be aimed at the average user who accesses services. Question about what special characters are allowed for ORACLE. Karen will be checking the posted list of acceptable characters and ensuring posting is appropriate.

(Added after meeting by Karen Herrington): Mike Moyer had asked a question about how the PID password expiration would be enforced on the email side.  I verified that this would be done by scrambling the email password.

I’m also passing along some stats that Doug collected on June 9 relative to PID password changes.  Just a reminder that Guests and Sponsored PIDs are included in the Forced Password Change initiative.

Total number of PIDs (including Guests) that have authenticated in the last month: ~70,000

26,000 of whom have changed their password within a year.

Total # of active PIDs (including Guests) - 232,000

63,000 of whom have changed their password within a year.

Total # of active Guest accounts – 68,000

34,000 of whom have changed their password within a year.

Total number of active guest accounts with an authentication in the last month – 5,729

5,558 of whom have changed their password within a year.

The authenticated in the last month stat is based on people hitting CAS or another service that updates, webmail does not update this field.

 
A slight update to Self-Service Password Reset will be deployed soon – the date needs to be discussed and decided.  This update will be to enforce a second SMS message delay.  We’re finding that users aren’t waiting long enough for the one-time code to be delivered before they request another one. A JIRA task has been created to perform this update, but the task exists in the Portal group. No dates for deployment yet. An error with the IVR may also exist/Joe Hutson is working on this.If both of these changes could be coordinated, that would be best.

Fallout from deployment of recovery option, which was updated at noon, still coming due to public confusion. Increased UI review and timing could help.

Data Center update: Work is underway to construct the HokieSpeed cluster, purchased through a NSF grant awarded to a CS professor. Please be conscious of activity between the warehouse and the HPC area near the front of the machine room.There will also be a VizWall installed in room 119. (This may cause a heat issues in that room.)

Out of 199,624 only 29,002 have changed passwords since July 2010. Of those remaining that haven't changed, 67,783 are active by virtue of having authenticated over the last 12 months. Some may be shelved; e-mail auths wouldn't be counted. 155 are sponsored PIDs.

Critical Dates calendar: Are we all using it? Do we have all have access? Susan will look into it. Can be reached through IT web site.