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The Snapshot by Organization document provides a summary by fund for the specified organization (any level).  

 

Three reports are included in the document:

  1. Operating Ledger by Budget Available Fund – displays the budget and actual-to-date revenues and expenditures at the fund level grouped by budget available fund.
  2. Operating Ledger by Organization – displays the budget and actual-to-date revenues and expenditures at the fund level grouped by 6-digit organization code.
  3. Local Fund Cash Balance – displays the cash balance, payables, commitments, and total available resources at the fund level (local funds only) by 6-digit organization code.

 

How to run the document you want

Click the Snapshot by Organization option on the Finance Reporting Menu.  You will then be prompted to complete the report filters below.

 

Report filters

  1. Calendar Month and Year (Required): Select the calendar month and year corresponding to the last fiscal period to include in the report from the drop-down menu.  CURRENT and PRIOR are displayed for the current month and previous month respectively. These options are useful when creating subscriptions for the report to run each month automatically.   
  2. Organization Hierarchy Levels (Optional): Move the desired organization levels from the Available box to the Selected box.  The hierarchy levels are listed in a tree view meaning that you can expand the level by clicking on the arrow to the left of the name.  Using that approach you can select the element you want and move to the Selected box using the arrows in the middle (or double-click on it).  Alternatively, you can move the hierarchy name (e.g. FIN L5 – Department for Prompt) to the Selected box.  Then click the Empty link and select your desired elements and click OK.  More than one selection can be made.  If no selections are made, the report will run for all organization levels that you have access.  The document will populate with all organization hierarchy levels below the selected level.
  3. Budget Available Funds (Optional): Move the desired budget available funds from the Available box to the Selected box.

 

When you have completed your selections, click Run Document at the bottom left corner.

 

Report Views

Use the drop-down lists at the top of the document to filter your results as needed.

 

Switch between the three reports described above by clicking the applicable tab at the top of the document.

 

Tips 

Click the options menu on the toolbar (3 horizontal lines) to print, export to PDF, re-prompt, or schedule delivery.

 

Open the underlying report (data set) by clicking the Data Extract link.

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