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The Transaction Detail documents provide detailed transaction information for the selected organization levels and/or fund. Specific account codes can be included or excluded from the report.

 

How to run the document you want

Click the Transaction Detail option on the Finance Reporting Menu to open the version menu.  There are four choices for running this set of reports:

  1. MTD - provides transaction detail for the selected calendar month only.
  2. YTD - provides year-to-date transaction detail through the selected calendar month.
  3. ITD - provides inception-to-date transaction detail through the selected calendar month. This is only applicable for inception to date type funds.
  4. Custom - provides transaction detail for all selected calendar months.

 

Click the button for the desired version.  You will then be prompted to complete the report filters below.

 

Report filters

  1. Calendar Month and Year (Required): Select the calendar month and year corresponding to the last fiscal period to include in the report from the drop-down menu.  CURRENT and PRIOR are displayed for the current month and previous month respectively. These options are useful when creating subscriptions for the report to run each month automatically. Note: when running the Custom version of this report, you can select multiple calendar months by moving them from the Available to Selected box using the arrow buttons in the middle.
  2. Organization Hierarchy Levels (Optional): move the desired organization levels from the Available box to the Selected box.  The hierarchy levels are listed in a tree view meaning that you can expand the level by clicking on the arrow to the left of the name.  Using that approach you can select the element you want and move to the Selected box using the arrows in the middle (or double-click on it).  Alternatively, you can move the hierarchy name (e.g. FIN L5 - Department for Prompt) to the Selected box.  Then click the Empty link and select your desired elements.  More than one selection can be made.  If no selections are made, the report will run for all organization levels that you have access.  The document will populate with all organization hierarchy levels below the selected level. 
  3. Funds (Optional): Move the desired funds from the Available box to the Selected box.
  4. Account Hierarchy Levels (Optional): Move the desired account hierarchy level from the Available box to the Selected box using one of the approaches discussed for the organization hierarchy levels.  The default will be to include the specified account(s).  To exclude your selection, click on the words "In List" in the Selected box and change to "Not In List".

 

When you have completed your selections, click Run Document at the bottom left corner.

 

Report Views

Use the drop-down lists at the top of the document to filter your results as needed.

 

Tips 

Click the options menu on the toolbar (3 horizontal lines) to print, export to PDF, re-prompt, or schedule delivery.

 

Open the underlying report (data set) by clicking the Data Extract link.

 

 

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