Restricted/Limited Access Network project meeting

Monday, July 8, 2013; 3:00 p.m.; AISB-208

Invited

Phil Benchoff, Jacob Dawson, Marc DeBonis, William Dougherty, Brian Jones, Ron Keller, Jeff Kidd, Philip Kobezak, Greg Kroll, Steve Lee, Randy Marchany, Christine Morrison, Rich Sparrow, Lucas Sullivan, Brad Tilley

Agenda

  1. Review action items and comments from 20130624 - June 24, 2013 RLAN Project Status Meeting
  2. Status of AISB RLAN connections/orders
  3. Update on RLAN VPN
  4. Review Tasks/Activities that need to be completed by July 2013 in order to end phase I of this RLAN project
  5. Review plans/milestones for phase II of RLAN project
  6. Open Forum

Attended

Brian Jones, Ron Keller, Greg Kroll, Rich Sparrow, Luke Sullivan, Brad Tilley

Meeting Notes

  1. Review action items and comments from 20130624 - June 24, 2013 RLAN Project Status Meeting
    1. Regarding RLAN connections in AISB: Action item: Rich will contact Vivian to resolve.
      1. Rich believes these are done but not being used yet. Ron said these connections have not been configured at the switch yet.
    2. Regarding closing phase 1 of this project and discussing milestones/deliverables for phase 2: Action item: Greg will send email regarding these last 2 agenda items rather than wait 2 weeks to discuss.
      1. See comment below.
  2. Status of AISB RLAN connections/orders
    1. See meeting note #1 above.
  3. Update on RLAN VPN
    1. Needs further discussion by entire project team on how exactly this is going to work.
    2. We probably do not want to authorize users to use the RLAN by simply logging into the campus VPN.
  4. Review Tasks/Activities that need to be completed by July 2013 in order to end phase I of this RLAN project
  5. Review plans/milestones for phase II of RLAN project
    1. See comment below.
  6. Open Forum
    1. Action item: Some agreement regarding firewall management is needed between ITSO and NI&S.
    2. The users "host" machine must be configured to use the RLAN, i.e., to use tagged packets. Otherwise they will just use the open network. To use the RLAN takes a configuration of computer by someone, just being connected to an RLAN port does not mean the computer is using the RLAN.
    3. A Lesson Learned: connections are in place in a timely fashion by NI&S, however, the pilot departments are slow to implement use of the RLAN. There are only a few users in each pilot department actually using the RLAN.
  • No labels

1 Comment

  1. Greg Kroll

    Jul 09, 2013

    From: Jones, Brian
    To: Kroll, Greg
    Cc: Dougherty, William; Marchany, Randolph; DeBonis, Marc; Lee, Steven; Keller, Ronald; Kobezak, Philip;
    Benchoff, Phil; Sparrow, Rich; Sullivan, Lucas; Dawson, Jacob
    Subject: Re: RLAN project status
    Date: Tuesday, June 25, 2013 3:42:36 PM
    Greg,
    Here are my thoughts:
    I agree with your remaining activities for completing Phase I of the RLAN project.
    1.) Completing ISB is dependent on finding out new portal information for assigning
    RLAN resources (someone to talk to Vivian)
    2.) I believe it was decided to allow any authorized VT VPN user to access RLAN
    (comments? Jacob)
    3.) Get more RLAN users active that are already connected to the RLAN
    4.) Get an agreement in place between NI&S and ITSO for allowing ITSO to
    administer RLAN Firewall rule changes.
    Phase 2 activities:
    Determine If normal VT VPN users should have access to RLAN without going
    through an RLAN VPN.
    Begin adding other departments to the RLAN. (besides Bursar, Registrar, and
    Financial Aid)
    Finish hashing out procedures for Ordering, Approving, and provisioning RLAN
    services
    Hammer out details concerning whitelisting/blacklisting (Can we develop a better
    way either through development of a front-ending a configuration tool or through an
    IDS/IPS solution, or some other way), Either way we need to fine tune the process
    of rule changes concerning the RLAN
    Begin planning for replacement hardware/software that fully supports IPv6
    –
    Brian
    On Jun 25, 2013, at 3:23 PM, Kroll, Greg wrote:
    All,
    There are two important agenda items from yesterday's meeting (6/24)
    that we were not able to discuss and should not wait 2 weeks for
    discussion. So I said I would send these for discussion by email. These
    two topics are:
    1) Tasks/Activities that need to be completed by July 2013 in order to
    end phase I of this RLAN project
    2) Discuss plans/milestones for phase II of RLAN project
    Regarding topic one, end of phase one of the RLAN project. A review of
    the approved RLAN scope document
    (https://wiki.cns.vt.edu/download/attachments/46604056/RLANITPMScopeForm.
    pdf) shows an estimated project end date of July 1,
    2013 but the project timeline (in the Resource Requirements section)
    states that the pilot phase of the project (phase I) ends in July 2013. So I
    believe it is safe to assume that, if needed, we have a few weeks to
    complete the first phase of this project. With that said I'm looking for
    your (team members) input on what tasks need to be completed to end
    this phase of the project? Remaining activities that I am aware of
    include:
    1) Complete the RLAN connections in the AISB.
    2) Get VPN working on the RLAN (not sure if this is a phase I or phase II
    activity)
    3) Get more pilot users actively using the RLAN (not sure if this is a valid
    activity)
    As for topic two, milestones for phase II of the RLAN project. Personally,
    I'm not sure what these are but probably includes getting all pilot users
    working on the RLAN, and monitoring and tweaking the RLAN network.
    Depending on the feedback I receive to this topic I may include this as
    an agenda item for our next meeting where we can brainstorm some
    ideas.
    Sometime soon I'll be requesting estimates of your hours worked on this
    project so we can finalize the budget for phase I.
    Thanks guys!
    VTVTVTVTVTVTVTVTVTVTVTVTVTVT
    --Greg Kroll, PMP
    Assoc Dir for IT Project Management & Planning
    Virginia Tech
    1700 Pratt Drive (0214)
    Blacksburg, VA. 24061
    office: 540.231.9654
    fax: 540.231.7413