Restricted/Limited Access Network project meeting

Monday September 24, 2012; 3:00 p.m.; AISB-208

Invited

Phil Benchoff, Jacob Dawson, Marc DeBonis, William Dougherty, Peter Franchi, Brian Jones, Ron Keller, Dean Kirstein, Philip Kobezak, Greg Kroll, Steve Lee, Randy Marchany, Mike Moyer, Rich Sparrow

Agenda

1. Welcome to Dean & Peter, our 4Help representatives
2. Review action items from 20120910 - September 10, 2012 RLAN Project Status Meeting
3. Status updates
4. Project Management Documentation
   1. Progress on PM planning forms?
   2. Security Initial Review form/process
5. Open forum

Attended

Phil Benchoff, Kevin Davis (for Dean Kirstein), Jacob Dawson, Peter Franchi, Brian Jones, Ron Keller, Philip Kobezak, Greg Kroll, Steve Lee, Mike Moyer, Rich Sparrow, Brian ???

Meeting Notes

1. Welcome to Dean & Peter, our 4Help representatives
2. Review action items from 20120910 - September 10, 2012 RLAN Project Status Meeting
   1. New Action item: William requested that Steve determine the costs to grow VPN licenses.
      1. Costs are on the wiki here VPN
   2. Action item: It was determined that Marc needs a data center connection. William instructed Marc to talk with Mike Moyer to find an available cable and get the cable ID and send that information to Ron.
      1. There is still some question regarding what type of connection is needed (Marc was not present). After some discussion it was determined that he needs a standard data center connection.
   3. Action item: Steve will put together a costing model for Ordering & Provisioning (O & P) for RLAN configuration.
      1. New Action item: Ask William to clarify exactly what is desired.
   4. Action item: Ron will send William the number of ports available in the Student Services Bldg.
      1. There was a question about how many more ports are needed? After some discussion it was determined that 75% of the users in the Student Services Bldg. would need 2 connections, one for UC phone and a second for network access. Ron will assume 75% will need 2 connections and come up with a reasonable number/estimate.
   5. Action item: Greg will contact Internal Audit to request there help with security reviews for this project (since the ITSO is involved and should not do their own security reviews).
      1. Greg contacted Sharon Kurik who assigned Brian Daniels to the task. New Action item: Greg has not heard from Brian and will contact him to confirm.
3. Status updates
   1. Secure connections are needed in the ITSO lab for testing client options. Action item: Ron will get the necessary access for the ITSO lab and let Phillip know when it is ready.
   2. Steve commented that the firewalls will be ready this week.
   3. The Bursar's office (Melinda West) is nervous because UC and RLAN are coming at the same time. She would like to ease in RLAN use with only a few machines at first.
   4. As stated earlier ports can be provisioned for RLAN by 10/30/2012 (see 20120910 - September 10, 2012 RLAN Project Status Meeting notes.)
4. Project Management Documentation
   1. Drafts of all forms are available here Project Management Documentation
5. Open forum
   1. Steven White of the Bursar's office is getting a white list of required sites for access from RLAN to the ITSO.
   2. There was a discussion about how to automate the request and approval process to get new destinations into the firewall rules. Standard CNS process for this is to use an Engineering Change Order (ECO). Normal turn around time for ECO is 2 weeks. We will try using the ECO for this project and assess how that is working. Once the Student Services Bldg. is done all requests for changes will only come from the ITSO.